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DATA PRIVACY

1. Data Protection

General information  

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our data protection declaration listed below this text.

 

Data collection on this website  

Who is responsible for data collection on this website?  Data processing on this website is carried out by the website operator. You can find his contact details in the imprint of this website.

 

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may be data that you enter in a contact form, for example. Other data is collected automatically by the IT systems when you visit the website. This is mainly technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website.

 

What do we use your data for?  

Part of the data is collected in order to ensure error-free provision of the website. Other data may be used to analyse your user behaviour.

 

What rights do you have regarding your data?  

You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. You can contact us at any time at the address given in the imprint with regard to this and other questions on the subject of data protection.  Furthermore, you have the right to lodge a complaint with the competent supervisory authority. You also have the right to request the restriction of the processing of your personal data under certain circumstances. For details, please refer to the data protection declaration under "Right to restriction of processing".

 

2. Hosting

External hosting

This website is hosted by an external service provider (Wix.com). Personal data collected on this website is stored on the hoster's servers. This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contractual data, contact details, names, website traffic and other data generated by a website.  The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b DSGVO) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f DSGVO). Our hoster will only process your data insofar as this is necessary for the fulfilment of its service obligations and will follow our instructions with regard to this data.

 

3. General notes and mandatory information

Data protection

We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration. When you use this website, various personal data are collected. Personal data is data by which you can be personally identified. This Privacy Policy explains what information we collect and how we use it. It also explains how and for what purpose this is done. We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

 

Note about the responsible party  

The responsible party for data processing on this website is:

Co-Founder: Jacqueline Fabienne Buxel & Sophie Groterjahn
Address: Bullenberg 11, 23879 Mölln

Phone: +491621627068
Mail: infosoulrays@gmail.com

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

 

Revocation of your consent to data processing  

Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. For this purpose, an informal communication by e-mail to me is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.  

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Right to object to data collection in special cases and to direct advertising (Art. 21 DSGVO)  

If data processing is carried out on the basis of Art. 6(1)(e) or (f) DSGVO, you have the right to object to the processing of your personal data at any time on grounds relating to your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this data protection declaration. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims (objection under Article 21(1) of the GDPR). If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for such marketing.

 

Right of appeal to the competent supervisory authority

In the event of breaches of the GDPR, data subjects shall have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged breach. The right of appeal is without prejudice to any other administrative or judicial remedy.  

 

Right to data portability  

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.  

 

SSL or TLS encryption  

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to me as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to me cannot be read by third parties.

 

Information, deletion and correction  

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if applicable, a right to correction or deletion of this data.For this purpose as well as for further questions on the subject of personal data, you can contact me at any time at the address given in the imprint.  

 

Right to restriction of processing  

You have the right to request the restriction of the processing of your personal data. To do this, you can contact me at any time at the address given in the imprint. The right to restriction of processing exists in the following cases:  

  • If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.  

  • If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of erasure.

  • If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of erasure.  

  • If you have lodged an objection pursuant to Art. 21 (1) DSGVO, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to demand the restriction of the processing of your personal data.  

  • If you have restricted the processing of your personal data, this data - apart from its storage - may only be used with your consent or for the validation of the data.

 

4. Data collection on this website

Cookies

Internet pages sometimes use so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.  Most of the cookies used on this website are so-called "session cookies". They are automatically deleted at the end of your visit. No cookies are used to record visitor numbers. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.  Cookies that are required to carry out the electronic communication process or to provide certain functions you have requested (e.g. shopping cart function) are stored on the basis of Art. 6 (1) lit. f DSGVO. The website operator has a legitimate interest in storing cookies for the technically error-free and optimised provision of its services. Insofar as a corresponding consent has been requested (e.g. consent to the storage of cookies).

 

Server log files  

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to me. These are:  browser type and browser version  Operating system used  referrer URL  Host name of the accessing computer  Time of the server request IP address  This data is not merged with other data sources.  The collection of this data is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website - for this purpose, the server log files must be collected.

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Contact form  

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.  The processing of this data is based on Art. 6 (1) lit. b DSGVO if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 (1) (f) DSGVO) or on your consent (Art. 6 (1) (a) DSGVO) if this has been requested. The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your enquiry). Mandatory legal provisions - in particular retention periods - remain unaffected.  

 

Enquiry by e-mail or telephone

If you contact us by e-mail or telephone, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.  The processing of this. 

 

5. video conferencing, online meetings and screen sharing

Online meetings via "Secure Video Conferencing

In most cases, we use the "Secure Video Conference" tool to conduct online meetings. "Secure Video Conference" is a service provided by Horizon44 GmbH, which is based in Munich, Germany. It is listed as a good alternative to US providers by the Berlin data protection authority, among others, due to its high data security standards. Feel free to inform yourself about their privacy policy: https://sichere-videokonferenz.de/datenschutz/

 

Online meetings via "Zoom" 

In certain cases, we also use the tool "Zoom" to conduct online meetings. "Zoom" is a service provided by Zoom Video Communications, Inc. which is based in the USA.  

 

Responsible

Connie Kiock is responsible for data processing directly related to the conduct of "online meetings". Note: If you call up the "Zoom" website, the provider of "Zoom" is responsible for data processing. However, accessing the website is only necessary to use "Zoom" in order to download the software for using "Zoom". You can also use "Zoom" if you enter the respective meeting ID and, if applicable, further access data for the meeting directly in the "Zoom" app. If you do not want to or cannot use the "Zoom" app, the basic functions can also be used via a browser version, which you can also find on the "Zoom" website.

 

What data is processed?

Various types of data are processed when using "Zoom". The scope of the data also depends on the data you provide before or during participation in an "online meeting". The following personal data are subject to processing: User details:

  • First name, last name, telephone (optional), e-mail address, password (if "single sign-on" is not used), profile picture (optional)

  • Department (optional)

  • Meeting metadata: Topic, description (optional), participant IP addresses, device/hardware information

  • For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.

In order to participate in an "online meeting" or to enter the "meeting room", you must at least provide information about your name. However, this can be freely selected (made up). No real name is required.

 

Scope of processing

We use "Zoom" to conduct "online meetings". If we want to record "online meetings", we will transparently inform you in advance and - if necessary - ask for your consent. The fact of the recording will also be displayed to you in the "Zoom" app. If it is necessary for the purposes of recording the results of an online meeting, we will record the chat content. However, this will not usually be the case. If you are registered as a user with "Zoom", reports of "online meetings" (meeting metadata) may be stored by "Zoom" for up to one month. Automated decision-making within the meaning of Art. 22 DSGVO is not used.  

 

Legal basis for data processing

Insofar as personal data is processed by Connie Kiock, § 26 BDSG is the legal basis for data processing. If, in connection with the use of "Zoom", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component in the use of "Zoom", Art. 6 (1) f) DSGVO is the legal basis for data processing. In these cases, our interest lies in the effective implementation of "online meetings". Otherwise, the legal basis for data processing when conducting "online meetings" is Art. 6 para. 1 lit. b) DSGVO, insofar as the meetings are conducted within the framework of contractual relationships. If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f) DSGVO. Here too, we have an interest in the effective implementation of "online meetings".

 

Recipients/passing on of data

Personal data processed in connection with participation in "online meetings" will not be passed on to third parties as a matter of principle, unless they are specifically intended to be passed on.  Other recipients: The provider of "Zoom" necessarily receives knowledge of the above-mentioned data insofar as this is provided for in the context of our order processing agreement with "Zoom".  

 

Data processing outside the European Union

"Zoom" is a service provided by a provider from the USA. A processing of personal data therefore also takes place in a third country. We have concluded an order processing agreement with the provider of "Zoom" which complies with the requirements of Art. 28 DSGVO. An adequate level of data protection is guaranteed by the conclusion of the so-called EU standard contractual clauses.

Source: https://www.datenschutz-guru.de/muster-datenschutzhinweise-zoom/

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